A follow-up letter is important for a job seeker to write, as it can express appreciation for the interview opportunity or it can be used to inquire about an application if the job seeker hasn't received any response from the prospective employer.
After an interview, job applicants typically wait for the good or bad news, whether they are accepted or rejected. Sitting by the telephone or being anxious for incoming mail delivery can be nerve-wracking. Even more stressful can be waiting for that call when you have not received any response from your application inquiry.
This article offers two reasons to write - one to thank the interviewer for the interview and the other to inquire about your application when you receive no response.
The Importance of a Follow-Up 'Thank You' Letter
- It gives you a second chance to communicate your best feature that is relevant to the job.
- It re-expresses your interest in the job and gives you an edge over other applicants.
- It shows you are still confident in the job you're applying for.
- It can help to speed up action on the part of the potential employer.
A polite expression of gratitude could decide the case in your favour, particularly if you show that you remember a significant fact from the discussion. Most applicants neglect this opportunity. Chances are you will be one of the very few who were interviewed who are thoughtful enough to send a follow-up letter.
If the interviewer is left with only vague impressions of dozens of applicants, the person may remember you better through this action.
Follow-Up When No Reply was Received to your Job Application
If your letter of application for a job has met with 'no response' after a reasonable period of time, like two to three weeks, a follow-up letter can be considered to determine what progress has been made.
- Open your letter politely by saying you think your original application may have been lost in the mail. Don’t accuse the receiver of neglecting you through not replying.
- Avoid expressing annoyance or indicating any desperation for a job.
- State the date that the original letter and resume were mailed.
- Comment that a further copy of your resume was mailed, if done so.
- Comment that a further copy of your resume is enclosed.
- Highlight a significant claim for consideration that is relevant to the specific job or industry.
- Mention anything new that you have learnt about the industry or this organisation.
- Request an interview, at the job advertiser's convenience and include your telephone number.
The Tone of the Letter
Whether it be a 'thank you' letter or a 'no response' follow-up, be aware or conscious of the tone you use in your letter. Every time we speak or write, we are dealing with ‘tone of voice,’ as well as meaning, and quite often our tone has the greater effect.
The first thing to do before writing the letter is to think about who the likely receiver is and about his/her outlook. The next step is to be clear and specific why you are writing it. When you have a clear objective, you come up with a better letter.
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