Writing an Interview Thank You Letter
Free Examples for Expressing Thanks Post-Interview
Oct 14, 2008
An interview thank you letter serves several important purposes:
- It reminds the interviewers about the applicant.
- It shows that the applicant has an attention for details.
- It reiterated the applicants interest in the job.
- It expresses the applicant’s “goodness of fit” with the job.
- It can be used to highlight strengths or other points.
- It can be used to mention something that did not come up during the interview.
- It can accompany any request for additional information by the interviewers.
- If done properly, it can shore up deficiencies.
Interview Thank You Letter Etiquette
- Send the note within 24 hours or by the next business day if possible. An email thank you is perfectly acceptable, but be sure to proofread before pressing “send”.
- Direct the note to the person that interviewed you. If two people, mention both names. Use first or last name according to how the interview was conducted.
- Start the interview thank you letter with an expression of gratitude for the opportunity and the time the interviewers gave.
- Expressly mention the applicant’s continued interest in the job (or politely decline).
- End the note by reiterating thanks and expressing hope for future transactions.
Successful Interview Sample Thank You Letter
Dear [Name]
It was a pleasure meeting you last Friday and learning more about the company and the [job title] position. With its leading position in [industry], [Company Name] presents the type of challenging, dynamic opportunity I am looking for.
With my knowledge of [specific knowledge related to position] and my background in [previous job related to position], I have no doubt I would be an asset to this company.
Thank you once again for your attention. I look forward to hearing from you and hope this is the start of a mutually beneficial partnership.
The article you asked about is enclosed. If you need anything else, please do not hesitate to ask.
Sincerely,
[Name]
Sample Thank You Letter After Poor Interview
Dear [Name],
Thank you so much for taking the time to meet with me today regarding [position]. I wanted to write to express my continued interest in the job. [Company] is exactly the type of dynamic leader in its field where I know I could make a difference.
During the interview I did not have the opportunity to fully express my [relevant skills or background]. I hope you will agree that my [best attribute] would be an asset to your company. My references would be happy to attest to my skills as a worker.
I would be happy to discuss things with you further at a time of your choosing.
I look forward to hearing from you.
Sincerely,
[Name]
Sample “No Thank You” Letter
Dear [Name],
I want to thank you for taking the time to interview me for the position of [job title]. It was a pleasure meeting you the other day and finding out more about your great company. However, I have decided to withdraw myself from further consideration for the position. (After finding out more about the job, I do not feel that it is a best match for my skills and interests.) OR (I have decided to accept another job).
Once again, thank you. I wish you luck in finding the right candidate for the position.”
Remember, job applicants should always write a thank you note, even if the interview went badly. Courtesy never hurts, and might just turn into an unforeseen opportunity.
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